features

Our online student training tool is a user-friendly, web-based application customised to your specifications. Use GibbleSMS at any time, from any location. All you need is a Mobile Device or Desktop computer and access to the internet. GibbleSMS is perfect for any size Training Organisation and supports apprenticeship and traineeship management with enhanced functionality.

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Gibble Student Management System is perfect for any size Training Organisation and supports traineeship management with enhanced functionality.

GET IN TOUCH

Perfect for any size Training Organisation and supports traineeship management with enhanced functionality.

Employer Portal

A portal for employers to access their student and/or apprentice’s resources online.

Paperless Reporting

Automatically generate reports in a PDF format, Email updates and reports, Save the document online & more.

Manage Students

Manage and keep track of students with ease.

Record Assessment Books Online

We have built generic templates which competency assessment record books can be set up. This will allow electronic availability and signoff. These templates are available for institutes to start populating. This eliminates printing costs and has the ability to be produced on demand. Sample questions and answers are available to be set up to assist trainers when doing on-site assessments.

Course Applications

Streamline course applications with Gibble’s flexible enrolment tools. Students can apply directly or staff can add applications on their behalf, while administrators design fully customisable web forms to capture exactly the information required. Applications flow into an intuitive Kanban board for easy tracking, with automated emails keeping applicants informed at every stage​.

Self Enrolment

Enable self-enrolment for any course type - from full qualifications to short programs, GAP Training, and Microcredentials. Students can complete the entire process themselves, from application through to enrolment, with automated invoicing and online payments. Gibble can connect with your existing payment gateways, ensuring a smooth fit with your current financial systems​.

Fees and payments

Manage course and unit fees with ease through Gibble’s integrated finance tools. Fees can be set up within the system to automatically generate invoices, record payments, and keep accounts up to date. With connections to your existing payment gateways, Gibble fits seamlessly into your current financial processes - reducing manual work while improving accuracy​

Student and user data management

Manage student and user data including addresses and contact details. Store notes and documents about students

Electronic Documents and Signatures

Gibble is able to take electronic signatures for documents within the system allowing documents such as Training Plans and Assessment Tools to be created and signed within the system.

Communications

Keep all communication in one place with Gibble’s built‑in email tools. Send messages to students and employers directly from the system, with every interaction automatically tracked for complete visibility. Admins can create reusable templates for common messages, making it fast and effortless to deliver consistent, professional communication.

Document Packs

You may need to send documents to the student and/or their employer to be signed, for example an Offer Letter. Staff can create document packs to be sent to students and their employers for signing.

Electronic Negotiated Training Plans

Create and manage training plans collaboratively with students and employers in person or remotely. Staff can enrol learners directly into units during the planning process, with the flexibility to import units from outside the student’s enrolled course when required. Administrators can prepare generic training plans that make it easy to enrol students into pre‑determined structures.

Grading

Maintain complete accuracy in recording student results with Gibble's flexible grading tools. Administrators can define custom grading scales to suit each institute’s requirements, while staff record assessments directly within the system for a single source of truth. Grades link seamlessly with training plans, attendance, and certificates - ensuring every achievement is captured and reflected across the entire student journey.

Assessment Tool

Design and manage assessments with full control and compliance using Gibble’s Assessment Tool. Staff can set up custom assessment goals within a structured framework, with directed steps that keep the process consistent and auditable. Sign‑offs at stages provide clear accountability, ensuring assessments are both flexible to institute requirements and compliant with regulatory standards.

Student Evidence​

Keep all communication in one place with Gibble’s built‑in email tools. Send messages to students and employers directly from the system, with every interaction automatically tracked for complete visibility. Admins can create reusable templates for common messages, making it fast and effortless to deliver consistent, professional communication.

Attendance

Track attendance quickly and accurately with Gibble’s built‑in roll call tools. Staff can record attendance directly in the system, with data flowing automatically into grading to reflect participation and progress. Centralised attendance records give staff a complete view of student engagement.

Automated Workflows

Save time and stay proactive with Gibble’s automated workflows. Key processes can trigger automatic communications and actions - for example, sending an email to employers when a student misses attendance. Workflows ensure the right people are informed at the right time, reducing manual effort while keeping student progress on track.

Assessment Tool​

Design and manage assessments with full control and compliance using Gibble’s Assessment Tool. Staff can set up custom assessment goals within a structured framework, with directed steps that keep the process consistent and auditable. Sign‑offs at stages provide clear accountability, ensuring assessments are both flexible to institute requirements and compliant with regulatory standards.

Completion

When an enrolment is complete, a customized Certificate and/or Statement of Results can be created from the Gibble system or results can be exported from the system to be provided for certificate production

Workplans

Set clear expectations and maintain accountability with Gibble’s Workplans. Staff can document and sign their planned activities for the year directly within the system, creating a formal record of commitments. Workplans provide institutes with transparency and alignment across teaching teams, ensuring goals are visible and achievable.

Auditing

Maintain transparency and accountability with Gibble’s comprehensive auditing tools. Every change to student records is automatically logged, creating a complete history of who made updates and when. Staff can easily view these records, ensuring compliance requirements are met while providing confidence in the accuracy and integrity of your data

Open API

Integrate Gibble seamlessly into your institute’s ecosystem with our open and fully documented API. Designed for flexibility, the API makes it easy to connect Gibble with existing systems - from finance and HR to learning platforms and reporting tools - ensuring smooth data flow and reducing duplication across your operations.

gibbles Features

Course management

Administrators can manage courses with ease using fully automated integrations into training.gov.au.

Competencies

Competency-based learning is fully supported.

Levels and Clusters

Manage student levels and unit clusters (Customisable for each institute)

Generic Training Plans

Users are able to generate their own generic training plans to suit particular streams and employers’ requirements.

Notes

Keep an active list of student notes that are accessible throughout all the applications.

Report

A complete pack of progress, attendance, and block reports customised for different employers and institutions.

Results

Record student results. This includes but is not limited to results from the start and finish dates, RPL reporting, and Credit Transfers.

Enterprise Scheduling System

GibbleSMS includes a full enterprise scheduling system for resources such as rooms and equipment. It even helps in scheduling teachers by tracking leave, teaching duties and training and assessment hours.

Attendance

Student attendance can be recorded using lockstep, flexible delivery and scheduled unit models. Units taught are recorded for each student and an attended result can be recorded against those units in the students' training plan. Daily notes can be recorded which are linked to the employer’s resources for review.

Groups

Keep track of reports in student groups.

RPL

Notes and information is stored inside the student's profile

Mentors

Each student can be allocated a mentor (Teacher) that can run reports and manage their students.

Record Cards

A facility to automatically create customized record cards for students based on their current progress and competencies from their training plans.

Document Management

A document management system designed to keep track of all student correspondence, training plans, etc and is automatically populated with reports when they are generated.

Flexibility

Result at your preferred level of detail, from high-level competencies to the lowest level of knowledge and practical components of the course.

Employer Portal

A portal for employers to access their student and/or apprentice’s resources online. This includes but is not limited to Attendance: Employers will be able to view the student’s attendance and automatically be notified if they are absent via email or SMS. Progress reports on demand: At any time an employer will be able to view live information on the students’ progress and which competencies the student is currently working on. Student assessment records signoff online: Which will also include email reminders of what items are still remaining for the employer to attend to.

Record Assessment Books Online

We have built generic templates which competency assessment record books can be set up. This will allow electronic availability and signoff. These templates are available for institutes to start populating. This eliminates printing costs and has the ability to be produced on demand. Sample questions and answers are available to be set up to assist trainers when doing on-site assessments.

No More Rigid Desktop Applications

Gone are the days of slow and clunky desktop applications, GibbleSMS is a smooth and responsive web-based solution which is fully online so you aren't stuck in the past and can focus on what really matters.

Complete Document Management

Manage and Track Student Results with ease using our Gibble system. Add notes, generate reports and more.

Manage Student Enrolments

Manages the entire enrolment process from forms to processing, emails and letters, student ID and more.

• Complete Enrolment Forms
• Sign up Students on-site
• Enrolment Fees
• Employer Contracts
• Digital Signature
• Tick Sheet with core
• Competencies/streams and electives
• Avoid duplication

Paperless Reporting

Automatically generate reports in a PDF format
• Email updates and reports
• Save the document online
• Automatically or locally in user’s computer
• Report straight to employers from the system
• Send attendance and progress reports directly to an employer from our system

Integration

The Gibble application has direct links into systems such as Banner and QLS which retrieves read-only access to the following information. (Write access is available to be designed if required) We are keen on having all the information in one place so there is no doubling up where possible. There have been audit tools created to identify if student results are entered directly into your internal SMS that has not passed through the Gibble to make sure both systems are up to date. Once results are completed in the online learning portal, signed off on-site or manually put into the Gibble upload file processes directly into your internal SMS application. These are designed specifically to meet your SMS requirements.

Link to training.gov.au

Setting up Courses from training.gov.au can be somewhat time-consuming. We have incorporated the available plugin into our Gibble applications to simplify this process by importing course setup information.

Secure


• Lead the entire training plan creation process
• Allows generic training plan usage
• Allows changing the competency levels
• Training plan validation package rules

Import Students

Moving to our system can be a breeze with our bulk import tools. GibbleSMS supports the bulk importation of Delta and various other SMS (Banner, QLS, TEAMS) data meaning minimal effort to switch to our advanced system. We also are happy to work with you to import any sort of existing data structure that you might already have so that you get the data you need in the system you use.

Moodle Result Automatic Extracting System

The Problem: Many systems have been designed to run side by side with Moodle. A manual process is required to transfer the information from Moodle into a Student Management System via reporting or manually logging into each system and synchronising the results. Our Solution: We have designed our system so that it integrates directly with your Moodle to automatically transfer the results from the online learning platform into your SMS.

Unleash Your Training Organisations Full Potential

*sample only. For a full demonstration contact us at info@gibblekh.staging.gici.com.au

Expression of Interest